Special Events FAQ

What does the rental fee include?

The rental fee includes the contracted space. It also includes vendor coordination, on-site tables & chairs, black floor length linens, set up time, breakdown time, and access coordinators.

Does the Special Events Department offer discounts?

We offer a consideration for non-profit organizations.

Do you book multiple events in one evening?

It is possible for multiple events to be scheduled on the same day, however we ensure the privacy of you and your guests in your specific venue.

How do I arrange for a tour of the rental space?

If you are interested in having your event at our venue, we strongly recommend scheduling an appointment to tour the space with a representative from our Special Events Team. To make an appointment, please call 513-765-7227.

How do I book the space?

If you decide to book the space, we will write a contract for you to sign and send back along with a room deposit. In order for the room to be officially booked and confirmed we need to have received a signed contract, room deposit and signed copy our terms and conditions.

What is the deposit?

Your room rental will be the deposit for your event. Your rental fee must be paid in full and an executed contract must be returned to Special Events to consider your event confirmed.

May I select my own caterer?

Delaware North Company, provides food and beverage for all events that occur within Great American Ball Park. Once your event is confirmed, you and your Special Events Coordinator will meet with a representative from Delaware North Company to plan the menu for your event. DNC must approve any gifts that may contain food or beverage.

When can I access the space?

All areas are rented for 4 hours per event not including set up and tear down time. If you require additional time for your event, you will be contracted for additional hours plus any applicable labor charges. The rented space is available 2 hours prior to the event for setup unless otherwise noted. Vendors and contacts have up to 1 hour to complete tear down at the end of the event.

May I use my own vendors?

Yes, but all vendors must be approved by the Reds and be able to provide proof of liability insurance. We have a list of preferred vendors that we recommend using because they are familiar with our event spaces and policies. Set up for any vendors must not exceed 2 hours prior to the event and tear down after an event may not take more than 1 hour past the end time of an event.

Is smoking permitted?

In accordance with Ohio Law, Great American Ball Park is a smoke-free facility. Event guests wishing to smoke must exit the ballpark.

Do you have parking available?

Yes. Central Riverfront Garage, owned by Hamilton County, managed by Central Parking System is located directly below the ballpark. Please check with your Special Events Coordinator regarding cost and options for hosting parking.

What does my event coordinator do?

Your event coordinator will work with you on event details and logistics including timing, event entrance and parking options, audio visual requests, room setup, vendor directions and more. Additionally, your event coordinator will generally be your on-site contact the day of your event.

Will there be a Special Events staff member on site the day of the event?

A representative from the Special Events Department will be on site from set up through the end of the event. Catering staff will also be on site for the duration of your event.

Are there any restrictions on alcohol?

Delaware North Company's policy states they must supply all beer, wine and liquor in accordance with the Cincinnati Liquor Authority's regulations. No outside alcohol may be brought in to the ballpark. This includes alcohol intended as gifts, raffles, etc. All guests are subject to bag screening.

Are candles permitted?

Votive candles are the only type of candle permitted. These candles must be approved by the Special Events Department prior to the event.

Do you have a dance floor available for our event?

A 21' x 21' dance floor is available to be rented. The floor can be installed in your venue at an additional rental fee of $500.

Can we have a slide show or video presentation during our event?

Yes. Slide shows or video presentations must be on a flash drive in a looping format and delivered to your Special Events Coordinator no later than 48 hours prior to your event.

What do the wedding packages include?

In addition to the package specific items, wedding packages also include the contracted space, vendor coordination, on-site tables & chairs, black floor length table linens, set up time, breakdown time, and access coordinators.

Do you book multiple events in one evening?

It is possible for multiple events to be scheduled on the same day, however we ensure the privacy of you and your guests in your specific venue.

How do I arrange for a tour of the rental space?

If you are interested in having your wedding at our venue, we strongly recommend scheduling an appointment to tour the space with a representative from our Special Events Team. To make an appointment, please call 513-765-7227.

How do I book the space?

If you decide to book the space, we will write a contract for you to sign and send back along with a room deposit. In order for the room to be officially booked and confirmed we need to have received a signed contract, room deposit and signed copy our terms and conditions.

What is the deposit?

Your wedding package rate will be the deposit for your event. Your rental fee must be paid in full to secure your date and event space.

May I select my own caterer?

Delaware North Company, provides food and beverage for all events that occur within Great American Ball Park. Once your event is confirmed, you and your Special Events Coordinator will meet with a representative from Delaware North Company to plan the menu for your event. DNC must approve any gifts that may contain food or beverage.

When can I access the space?

The rented space is available 2 hours prior to the event for setup unless otherwise noted. Vendors and contacts have up to 1 hour to complete tear down at the end of the event.

May I use my own vendors?

Yes, but all vendors must be approved by the Reds and be able to provide proof of liability insurance. We have a list of preferred vendors that we recommend using because they are familiar with our event spaces and policies. Set up for any vendors must not exceed 2 hours prior to the event and tear down after an event may not take more than 1 hour past the end time of an event.

Is smoking permitted?

In accordance with Ohio Law, Great American Ball Park is a smoke-free facility. Event guests wishing to smoke must exit the ballpark.

Do you have parking available?

Yes. Central Riverfront Garage, owned by Hamilton County, managed by Central Parking System is located directly below the ballpark. Please check with your Special Events Coordinator regarding cost and options for hosting parking.

What does my event coordinator do?

Your event coordinator will work with you on event details and logistics including timing, event entrance and parking options, audio visual requests, room setup, vendor directions and more. Additionally, your event coordinator will generally be your on-site contact the day of your event.

Will there be a Special Events staff member on site the day of the event?

A representative from the Special Events Department will be on site from set up through the end of the event. Catering staff will also be on site for the duration of your event.

Do you have a Bridal Room?

Based on availability, we can provide a room for the wedding party. This is a secure space for the Bridal Party to place personal belongings but is not a place to get ready for the wedding or reception.

Are there any restrictions on alcohol?

Delaware North Company's policy states they must supply all beer, wine and liquor in accordance with the Cincinnati Liquor Authority's regulations. No outside alcohol may be brought in to the ballpark. This includes alcohol intended as gifts, raffles, etc. All guests, including the Bridal Party are subject to bag screening.

Are candles permitted?

Votive candles are the only type of candle permitted. These candles must be approved by the Special Events Department prior to the event.

Do you have rehearsals?

If you book your wedding ceremony at Great American Ball Park, we will give you a rehearsal date and time (30-60 minutes) for no additional charge based on venue availability. Rehearsals may have to work around set up of another paid event. This time is provided to run through your ceremony and does not include a dinner or any F&B. To book a space with dinner, please contact our Special Events Department.

What areas are included in a wedding on the field?

Field usage is restricted to the dugouts, warning track and home plate only. Seating will be provided on warning track for a limited number of immediate family members. Remaining guests will be seated in the Diamond Club seats. No candle ceremonies are permitted. No decorations, rice, bird seed, confetti, or loose flower petals will be permitted.

Are there any other restrictions I should know about for my home plate ceremony?

Any guest entering onto the warning track and/or field must wear flat shoes. You are permitted to wear sandals, flip flops, wedges or flats or any kind. No high heels or stilettos. Once your home plate ceremony and pictures on field are completed we welcome you to change into any type of shoe for your reception in our clubs.

How will my guests in Diamond Club seats hear what we're saying at home plate?

Unless otherwise stated in your wedding ceremony package, ballpark sound system is available at an additional cost of $250. However, you may bring in your own sound equipment and technician at no additional cost.

Do you have a dance floor available for our reception?

A 21' x 21' dance floor is available to be rented. The floor can be installed in your venue at an additional rental fee of $500.

Can we have a slide show or video presentation during our reception?

Yes. Slide shows or video presentations must be on a flash drive in a looping format and delivered to your Special Events Coordinator no later than 48 hours prior to your event.